International Labour Organization Job Vacancies & How to Apply

The International Labour Organization (ILO) office in Lusaka covers Zambia, Malawi and Mozambique, providing technical and advisory services to Government, Workers’ and Employers’ organizations as the Tripartite Constituents of the ILO.  The goal of the ILO is decent work for women and men throughout the world. Decent work is central to global efforts to reducing poverty and is a means for achieving equitable, inclusive and sustainable development. Decent Work Country Programmes (DWCPs) are the main instruments through which the ILO member states, together with Workers’ and Employers’ organizations (Constituents) coordinate and effectively implement various technical cooperation programmes aimed at achieving Decent Work for All.  Developed in partnership with ILO constituents at country level and aligned to national development frameworks, DWCPs aim to tackle major decent work deficits through a limited number of integrated and mutually reinforcing strategic objectives of decent work. 

While the promotion of decent work is the primary mandate of the ILO, the United Nations system as a whole has a role to play in promoting full and productive employment and decent work for all.  Therefore, the ILO works in close collaboration with other UN agencies to make Decent Work a reality for all working women and men and contribute effectively towards national development, poverty reduction and inclusive growth.

The International Labour Organization (ILO) seeks to recruit a Temporary Finance and Administrative Clerk to support this project and other DC projects in Malawi for IRIS (Administration and Finance) transactions and duties.  The Temporary Finance and Administrative Clerk will be working in a project team consisting a national experts and will be based in Lusaka.

Reporting lines

Under the overall responsibility of the ILO Country Office Director for Zambia, Malawi and Mozambique, the Temporary Finance and Administrative Clerk  will report and work under the direction of the Operations Officer under the and technical support from Finance and Programme Unit in the CO-Lusaka Office. The official will be based in Lusaka.

1. Assist in the preparation of periodic accounting records by recording receipts and disbursements and reconciling data for recurring or special reports
2. Maintain financial records for the project and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports;
3. Prepare Purchase Orders, external collaboration and service contracts in IRIS;
4. Compile and verify budget and accounting data by researching files, calculating costs and estimating anticipated expenditures from readily available information sources;
5. Process and examine project budget information and data in accordance with instructions, and make necessary abstracts and computation;
6. Coordinate and manage the project administrative tasks;

      7. Brief experts and other officials on financial and administrative matters;

8. Provide secretarial and/or administrative support for meetings, seminars and /or workshops

9. Organise travel TT in IRIS and arrangements, and calculate and settle travel claims for office staff or others as appropriate;

10. Maintain office administrative files and official records. Search and select relevant information and records for officials upon request

11.  Perform other duties as assigned by the Supervisor.

Completion of secondary school education with formal training in accounting and/or finance and administrative field.

Three to four years’ financial and administrative work, and some training in an administrative field. At least one to two years’ work experience supporting technical cooperation projects.

Practical experience on standard office software packages and email required by the work unit (e.g. WORD, EXCEL, PowerPoint).

Excellent knowledge of English and good knowledge of another language of the duty station.

Modify below based on the needs of this position:

Among nine ILO core competencies, following competencies are particularly important for this position: Client Orientation, Communication, Collaboration , Integrity and Transparency, Orientation to Learning and Knowledge Sharing and Quality Orientation

• Ability to organize own work.
• Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multitasks.
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office
• Ability to obtain services from other work units inside or outside the office for completion of tasks
• Ability to work as a member of a team and manage a heavy workload under time pressure.
• Knowledge of practices and procedures for preparing administrative documents and maintaining file system;
• Knowledge of financial and administrative management processes, experience with financial rules and procedures. Knowledge of operations in an UN organization would be an advantage
• Ability to compose correspondence and correct documents in accordance with established standards;
• Accuracy and ability to pay attention to details;
• Excellent oral and written communication skills;
• Customer service experience in order to provide courteous, prompt and efficient responses to internal clients.
• Understanding of principles of non-discrimination and gender equality.